Job Description

We’re hiring on behalf of a multi-disciplinary construction firm with over 60 years of success across excavation, paving, engineering, and commercial development. The organization is seeking a  Project Accountant to support the financial operations of large-scale infrastructure and private development projects.

In this role, you’ll be responsible for processing contract and subcontractor payments, allocating job costs accurately, and supporting compliance and billing documentation across both public and private clients. You’ll collaborate with project managers, accounting teams, and external stakeholders to ensure the smooth financial administration of construction projects from initiation to close-out.

Key Responsibilities:

• Process monthly job cost allocations in construction accounting systems (e.g., Viewpoint), based on input from project teams.

• Prepare and submit joint venture billing, including revenue splits and reconciliation through supplemental reporting.

• Utilize owner-facing platforms and prepare minority utilization reports (e.g., Tollway SBE2114).

• Review billing packages with project managers and ensure accuracy on split cost items, T&M (time and material) billing, and revenue classifications.

• Process change orders in accounting software, update bid items and costs, and resolve subcontractor data discrepancies.

• Assemble and submit billing documents for public and private jobs, including AIA forms, sworn statements, lien waivers, DBE/MBE reports, and city vouchers (e.g., City of Chicago).

• Track and prepare seasonal billing (e.g., snow removal services).

• Monitor DOT systems (such as IDOT) for payment and estimate updates.

• Coordinate final subcontractor reconciliation and close-out billing packages.

• Maintain and track cash receipts, payment requests, and project funding status.

• Support audit processes, including generating required documentation such as Schedule 5A.

• Provide ongoing support across all phases of project accounting.

Required Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field.

• 3+ years of experience in construction project accounting.

• Proven ability to work with cross-functional teams including project management, accounting, payroll, and treasury.

Preferred Qualifications:

• Experience using Viewpoint (Vista) or other construction-specific accounting platforms.

• Familiarity with public project billing protocols and compliance reporting (e.g., AIA forms, MBE/DBE documentation).

Key Skills & Competencies:

• Analytical thinking and attention to detail to resolve cost and billing discrepancies.

• Strong organizational and multitasking abilities across concurrent projects.

• High proficiency in Microsoft Office Suite and Outlook.

• Effective communicator—able to coordinate with subcontractors, vendors, clients, and agency reps to resolve billing issues and compliance gaps.

• Self-motivated and able to manage time and priorities independently.

• Financial analysis, data entry, and reporting accuracy are critical for success in this role.

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